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APDT Conference Policy

Conference Policies

Video/Audio Taping and Photography Policies in Session Rooms
APDT reserves all video/audio taping and photography rights at this educational conference. No video or audio taping is permitted in session and workshop rooms.

Conference Cancellation Policies

All cancellations must be made in writing and post marked or e-mailed no later than September 18, 2017 for a refund. Cancellations post marked or e-mailed by September 18, 2017 will receive a refund less a $75.00 processing fee. Cancellations post marked or e-mailed after September 18, 2017 and no shows, will not receive a refund.

Submit your cancellations to the APDT Registration Office in writing using one of the following:

E-mail: conference@apdt.com
Fax: (864) 331-0767
Postal Service: APDT, 2365 Harrodsburg Road A325, Lexington, KY 40504

You will receive confirmation of your cancellation no later than 48 hours after it is received by the APDT Conference Office. If you do not receive this notification, you should re-contact the office.

Please remember that canceling your registration does not automatically cancel your hotel reservation and travel arrangements. Individuals are responsible for canceling their own hotel and travel reservations.

Emergency Illness of Registrant

Refunds for general registration (not including fees for workshops, receptions, merchandise, etc.) may be granted if a registrant is unable to travel to the conference due to the registrant experiencing a medical emergency where appropriate verification is provided to the APDT office in writing.  All such requests must be submitted in writing by October 16, 2017 to be considered.  Approved cancellation requests for a registrant with a medical emergency will be refunded the general registration fee less a $75 processing fee.  Requests for refunds under this policy will not be accepted after October 16, 2017.

Registration Fees

If you register at the member rate and do not renew your membership prior to the start of the conference you will be subjected to the non-member registration rate.  If you register at a specific member rate and then change your member class, you will be responsible for the difference in registration rates.

Workshops

I understand that my registration fees cover the cost of registration for the days I will be attending. Attendance at limited admission workshops requires additional fees.

Workshop Cancellation Policy

We rely on an accurate attendance count to make arrangements for our workshops. If you need to cancel your workshop attendance, the cancellation must be made in writing and postmarked or e-mailed no later than September 18, 2017. Refunds will ONLY be made IF we can fill your reservation for the workshop. No refunds will be available for cancellations after September 18, 2017. Please take this into account when you sign up for a workshop.

Conference Apparel

Orders for conference apparel can only be picked-up at the conference when the registration area is open.  Items will not be shipped for individuals that cancel their registration, do not show up at the conference or do not pick-up their items at the conference.

Conference Booklet

All speaker materials and slide show presentations provided to the APDT in advance of the conference will be available for download for attendees from the APDT website prior to the conference. They will not be printed in the conference booklet. An email will be sent at least two weeks prior to the conference with instructions on how to download the handouts.

APDT Conference Dog Attendance Policy and Service Dog Policy

The APDT Board of Trustees established that personal dogs are not allowed at our Annual Educational Conference and Trade Show. This decision was based on concern for the safety and comfort of our canine friends and on our conference format.

Service dogs are an exception to this policy. If you intend to bring a service dog to the conference, you will be asked to review the following information and indicate acceptance of our policies.

Service dogs are covered by Federal Law under the ADA. The behavior of a service dog is the responsibility of the dog’s handler at all times and handlers must always be cognizant of their dog’s interactions with people and other animals. Service dogs are expected to be on leash, well-behaved and under the handler’s control, or if the handler is unable to control the dog for a time, under the control of a designated adult individual. If the handler’s disability precludes the use of a leash, harness or other type of tether, the dog must be under the handler’s control using voice cues, hand signals or another means of communication.

Please be aware that if your service dog is observed demonstrating aggressive behavior toward a dog or person, you may be asked to remove the dog by the APDT and/or facility and it may not be allowed at the conference. The facility may be obligated to ask you to remove the dog to protect the safety of both people and animals. Aggressive behavior is defined as a constellation of behaviors including:

  • Hard stares
  • Hackles up
  • Pursed lips
  • Growling
  • Lunging
  • Biting

Behaviors that may also lead to being asked to remove the dog are behaviors that may disrupt the facility’s ability to conduct business, such as uncontrolled barking, lunging and jumping on people, and bolting from the handler without the ability to be recalled.

Service dogs must be house trained and handlers are responsible for cleaning up after the animal at all times.

Our policy allowing service dogs does not cover emotional support, comfort animals and therapy dogs, which are not defined as service animals under Title II and Title III of the ADA. It also does not cover service dogs-in-training when the state laws of the conference location do not allow for service dogs-in-training to have the same public access as service dogs. Please review the state laws for this year’s location to determine if you are eligible to bring a service dog-in-training.

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